Overview
Task monitoring in Pulze provides visibility into how your automated workflows are performing. Track execution history, identify issues, and ensure tasks are running as expected.Monitoring Dashboard
Task List View
The main Tasks page shows key monitoring information:- Status Indicators - Visual status for each task (Active, Paused, Completed, Deleted)
- Next Run Time - When each task will execute next
- Creator Information - Who created the task
- Space Association - Which space the task runs in
Status Display
Tasks are displayed with color-coded status badges:- Active - Green/success badge - Task is running as scheduled
- Paused - Blue/info badge - Task exists but won’t run
- Completed - Success badge - One-time task that finished
- Deleted - Warning/error badge - Task removed, shown temporarily
Task Details
Click on any task to access comprehensive details:Basic Information
- Task name and description
- Creation date and creator
- Associated space
- Current status
- Schedule configuration
Execution History
- List of past runs
- Execution timestamps
- Success/failure status
- Generated conversation links
- Error messages (if any)
Next Execution
- Scheduled run time
- Timezone display
- Time until next execution
- Schedule pattern summary
Execution History
Viewing Past Runs
Access execution history to see:- When - Exact timestamp of each execution
- Result - Success or failure status
- Output - Link to generated conversation
- Duration - How long the task took to complete
- Errors - Any error messages or issues
Analyzing Results
For each execution, you can:- View the generated conversation
- See the assistant’s response
- Check for errors or issues
- Compare results across runs
- Identify patterns or trends
Task Conversations
Accessing Output
Task executions create conversations in the associated space:- Each run generates a new conversation
- Conversations are tagged with the task name
- Results are stored permanently
- Can be viewed, shared, and referenced
Finding Task Conversations
Navigate to task conversations:- Click on the task
- View execution history
- Click on any execution
- Opens the generated conversation
- See full AI assistant response
Performance Tracking
Success Rate
Monitor task reliability:- Track successful vs. failed executions
- Identify tasks with issues
- Review error patterns
- Take corrective action
Execution Trends
Analyze patterns over time:- Frequency of executions
- Success rates
- Common failure points
- Performance consistency
Real-Time Monitoring
Active Task Status
See current task states:- Tasks currently running
- Recently completed executions
- Upcoming scheduled runs
- Tasks awaiting next execution
Notifications
Stay informed about task execution:- Execution start notifications (if configured)
- Completion notifications
- Failure alerts
- Status change updates
Troubleshooting
Failed Executions
When a task fails:- Check execution history for error messages
- Review the conversation (if created)
- Verify space and assistant configuration
- Check assistant capabilities and tools
- Review input/prompt configuration
Common Issues
Task Not Executing:- Status is set to “Paused”
- Next run time is in the past
- Space or assistant was deleted
- Subscription expired
- Prompt needs refinement
- Assistant configuration changed
- Data sources unavailable
- Tool access issues
- Prompt ambiguity
- Non-deterministic assistant behavior
- External data source changes
- Time-sensitive content
Filtering and Search
Filter Tasks
Focus on specific subsets:- By Status - Active, Paused, Completed, Deleted
- By Schedule Type - One-time, Daily, Weekly, Monthly, Custom
- By Space - Tasks in specific spaces
- By Creator - Tasks created by specific members
Search
Find tasks quickly:- Search by task name
- Search by description
- Search by creator name
- Real-time results
Metrics and Analytics
Key Metrics
Track important statistics:- Total Tasks - Number of configured tasks
- Active Tasks - Tasks currently scheduled
- Execution Count - Total runs across all tasks
- Success Rate - Percentage of successful executions
- Failed Runs - Number of failures requiring attention
Usage Patterns
Understand task utilization:- Most frequently running tasks
- Tasks consuming most resources
- Peak execution times
- Space-level task distribution
Best Practices
Regular Reviews: Check task execution history weekly to catch issues early.
Monitor Success Rates: Track which tasks are reliable and which need attention.
Review Failures: Investigate failed executions promptly to prevent recurring issues.
Clean Up: Remove or pause tasks that are no longer needed to reduce clutter.
Test Changes: After modifying a task, monitor the next few executions closely.
Alerts and Notifications
Failure Alerts
Be notified when tasks fail:- Email notifications (if configured)
- In-app notifications
- Details about the failure
- Quick links to troubleshoot
Success Confirmations
Track successful executions:- Confirmation of task completion
- Link to generated output
- Execution timestamp
- Next scheduled run
Task Health Indicators
Healthy Tasks
Indicators of well-functioning tasks:- ✓ Consistent successful executions
- ✓ Regular schedule adherence
- ✓ Expected outputs
- ✓ No error patterns
Tasks Needing Attention
Warning signs:- ⚠ Repeated failures
- ⚠ Inconsistent results
- ⚠ Long execution times
- ⚠ Error messages
- ⚠ Status stuck in “running”
Reporting
Generate Reports
Create reports on task performance:- Export execution history
- Analyze success rates
- Review resource usage
- Track trends over time
Data Export
Export task data for analysis:- CSV export of task list
- Execution history data
- Performance metrics
- Failure logs
Integration with Conversations
Conversation Tagging
Task-generated conversations are:- Automatically tagged with task name
- Linked in execution history
- Searchable in conversation list
- Filterable by task origin
Viewing Context
Access full context:- See complete conversation
- Review assistant responses
- Check data sources used
- Analyze reasoning
Maintenance
Routine Checks
Regularly review:- Task execution history
- Success/failure rates
- Schedule accuracy
- Resource usage
Cleanup
Keep tasks organized:- Delete completed one-time tasks
- Remove unused tasks
- Pause tasks no longer needed
- Archive old execution history
Updates
Maintain task health:- Update prompts as needed
- Adjust schedules based on usage
- Refresh assistant configurations
- Review and update data sources
Troubleshooting Guide
Task Shows as “Active” but Not Running
- Check next run time - should be in the future
- Verify timezone settings
- Confirm space and assistant exist
- Check organization subscription status
- Review execution history for patterns
Task Runs but Produces No Output
- Check if conversation was created
- Review assistant configuration
- Verify prompt is valid
- Check data source availability
- Review assistant tool permissions
Task Executions Take Too Long
- Review assistant configuration
- Check data source size and complexity
- Simplify prompt if possible
- Consider splitting into multiple tasks
- Review tool usage in execution
Performance Optimization
Optimize Prompts: Clear, specific prompts reduce execution time and improve reliability.
Schedule Smartly: Distribute task execution times to avoid resource contention.
Monitor Resources: Track which tasks consume most credits and optimize accordingly.
Next Steps
Once monitoring is set up:- Review tasks weekly
- Address failures promptly
- Optimize based on patterns
- Scale successful workflows
- Iterate and improve